Yes. It is a mandatory requirement for an international student to apply for a Student Pass if he/she has been accepted by any educational institution to pursue full-time studies in Malaysia.

Education Malaysia Global Services (EMGS) provides an online tracking system. Please refer here.

No. It is illegal to study in Malaysia under a Social or Tourist Pass. Students are NOT ALLOWED to enter the country via any other pass other than a Student Visa. The University is NOT ALLOWED to convert a social or tourist visa into a Student Visa.

*Applicable to Malaysia only.

The Student Portal is updated at 3 am every day. Try accessing the portal again after the next update if possible. Alternatively, contact the Bursary Department for more information.

International administrative charges need to be paid. Visa fees will be waived.

Students who failed to submit their passport two (2) months before the date of expiry will fall into the ‘Overstay’ category. See our Immigration Policy for the charges.

*Applicable to Malaysia only.

For New Students in Malaysia

Your passport must be submitted to the Visa Department at least 23 days before the VAL expires. A penalty of RM1,800 will be imposed on applications that are submitted with less than 23 days before the VAL expires.

For Current Students Renewing their Student Visa

Students have to submit their passport to Visa Department 90 days before their visa expiry date. You must have valid insurance before renewing your Student Visa.

*Applicable to Malaysia only.

Please contact the University’s Insurance Department 14 working days after receiving your passport with a valid Student Visa.


*Applicable to Cyberjaya, Malaysia only.

After the University has received the complete documents for the VAL application and proof of payment, the documents will be sent to Education Malaysia Global Services (EMGS) and it may take six to eight weeks to process (delays may arise due to the volume of applications received). Should EMGS reject your application, the University will notify you immediately.


*Applicable to Malaysia only.

You may also check the status of your application at https://visa.educationmalaysia.gov.my/emgs/application
/searchForm/ You should get your Single Entry Visa (SEV) and come into Malaysia at least one (1) month before your VAL expires. To obtain a Single Entry Visa (SEV), go to the nearest Malaysian Embassy (preferably in your home country).

The Visa Approval Letter is valid for six (6) months from the date of issue. If you have not arrived in Malaysia within this validity period, you will need to reapply and pay the visa fee again.

Single Entry Visa (SEV) is a stamp in your passport that the Malaysian Embassy in your home country issues after you submit your VAL. Please visit the Immigration website to find out on the list of selected nationalities who are required to have the Single Entry Visa (SEV) to enter Malaysia. Note that Malaysia Immigration Department (MID) will not issue the Student Pass to you without the Single Entry Visa (SEV) stamp from the Malaysian Embassy on your passport. For more information, please visit https://www.kln.gov.my/web/guest/malaysian-mission

No. It is illegal to study in Malaysia under a Social/Tourist Pass. Students are NOT ALLOWED to enter the country via any other pass other than the Student Pass.

The EMGS will process your VAL as long as you are outside Malaysia. If you enter Malaysia at any time during the processing period, EMGS will require that you provide them with an exit stamp on the passport page copy. They will not process your VAL until you have obtained an exit stamp on your passport.

Yes. You will need to undergo a medical check-up within seven (7) days of arrival in Malaysia.

Once you have received your Visa Approval Letter (VAL), you need to cancel the tourist visa to enable you to apply for a Single Entry Visa in a Malaysian Embassy in your country.

Kindly contact the nearest Malaysian High Commission/Malaysian Embassy/Consulate or click here to obtain your Single Entry Visa (if applicable) before purchasing your flight ticket.

Variation

Change course or Institution at same level of study (i.e Program A to program B at same level of study)

Progression

Applications for a higher level of studies upon completion of the current studies (i.e Master to PhD)

Yes. You are required to apply for a new Student
Pass for the new programme. You MUST cancel
the current Student Pass once you have received
the confirmation of the completion of your current programme from the Faculty/Registry Department
in order for the University to submit a new application form to the Education Malaysia Global Services (EMGS)

Yes. You are required to apply for a new Student
Pass for the new programme. You MUST cancel
the current Student Pass once you have received
the Letter of Offer from Registry Department in order for the University to submit a new application form
to the Education Malaysia Global Services (EMGS)

If your application for variation is rejected by
EMGS/ Immigration Department of Malaysia, you
are required to defer your studies and return to your home country. You will be required to apply for a new student pass and only allowed to come to Malaysia once the Visa Approval Letter (VAL) has been approved by EMGS/ Immigration.

NO. You cannot register with the new programme until you get your Visa Approval Letter (VAL) from Immigration. You may be advised to return to home country and defer your study if the visa approval from Immigration is delay.

The requirement to exit Malaysia depends on the type of the pass you are holding at the time of application and expired date on your current pass, as well as the University you are transferring to or from.  To avoid overstay, we advised student to apply new VAL from home country.

Please note that you are not allowed to stay in Malaysia longer than the duration of your programme. Should you fail to complete the programme within
the given time, you are required to request for a Supporting Letter from the Faculty that explain on
the need for Student Pass extension.


Final decision on the period of extension will be made by the EMGS/Immigration. If the reason is acceptable, EMGS will approve the application and issue a shorter period of Student Pass (instead of 12 months), with
a FINAL stamp stamped on the pass.

Limkokwing Univeristy will impose a fine for late submission of renewal of student pass. If student submit less than 4 weeks before expiry – fine RM1,700 for Special Pass & Immigration compound

Fill up the student pass and Immigration forms provided by the University’s International Student Services Department (ISSD). The supporting documents that you need to provide are:

• 1 passport-sized photograph.
• Receipt of tuition fee payment (one year’s fees for a one year student pass).
• Receipt of medical insurance payment.
• Immigration fee for Student Visa (the fee varies from country to country).

The APPROVAL of renewal is subject to:

• Passport - Student passport should have at least 1½ year (18 months) validity.
• Attendance - Student must have an attendance of equal to or more than 95% on first renewal and 80% on subsequent renewals.
• In addition, those who are absent for three (3) consecutive days in class must provide a valid reason to the Malaysian Immigration Department.
• Academic results - Student must have a minimum of CGPA: 2.00 (Cumulative Grade Point Average).
• Anyone having less than 2.00 CGPA will have to write an appeal letter to the Malaysian Immigration Department (an appeal is granted only once). They will have to reapply, leave the country and return to Malaysia only when they have been issued a new Visa Approval Letter (VAL).
• The Malaysian Immigration Department reserves the right to cancel a Student Visa based on poor academic results and attendance.

*Applicable to Cyberjaya, Malaysia only.

It should take around 4-6 weeks upon receipt of
a complete document and payment. You have to submit the document at Visa Department counter.
The application for renewal must be send through EMGS by the University to obtained Supporting
Letter prior submission for sticker endorsement
at Immigration Department.

The Student Visa renewal process takes a minimum
of 22 working days. Depending on the volume of applications Education Malaysia Global Services (EMGS) receives, this duration may change.
*Applicable to Malaysia only.

If your application for renewal of student pass is rejected by EMGS/ Immigration Department of Malaysia, you are required to defer your studies and return to your home country. You will be required to apply for a new student pass and only allowed to come to Malaysia once the Visa Approval Letter (VAL) has been approved by EMGS/ Immigration.

NO. You are required to submit your original passport only when EMGS tracker show a progress of 90% (minimum 4 weeks after submission of document to Visa Department).

NO! Students are not allowed to purchase any flight ticket before obtaining your student pass/passport from the University to avoid any problem arises afterwards. Please note it will take 4-6 weeks for renewal process. Limkokwing University will not liable for any late approval by Immigration

Please submit your passport to the Visa Department one (1) month before the expiration of the current Student Pass. (e.g.: If the expiration date of the Student Pass is on 1 April 2020, submission must be done on 1 March 2020), once the renewal application has been approved by the EMGS. You may also check on the status at https:/visa.educationmalaysia.gov.my/emgs/application/
searchForm/

A student has to submit the passport two (2) months before the Student Visa expires and attach a flight booking for estimation of travel dates. The University’s Visa Department cannot speed up the process because it involves multiple government agencies as well.
*Applicable to Cyberjaya, Malaysia only.

You are required to submit both new and old original passport along with other necessary documents to the VPU immediately to proceed with the Transfer Student Pass Application.

• Make a police report
• Get a Certification Letter from the University’s Registry Department
• Go to the embassy of your respective country with the police report and the Certification Letter to apply for a new passport
• Get a letter from the embassy stating that the new passport is being processed
• Submit the letter from the embassy to the Visa Department
• Once the new passport is ready, submit the new passport, the letter from the embassy (stating that the student has been issued with a new passport) as well as a copy of the visa (if available) and the police report to the Visa Department.

*Applicable to Cyberjaya, Malaysia only.

Yes. You are required to cancel the Student Pass once you have completed your studies. Please submit the Letter of Completion, your original passport and the necessary documents to the Visa Department for the cancelation of the Student Pass.

Yes. You are required to cancel your Student Pass if you are not registered / did not return / not attending classes for more than three (3) months. To continue your studies in Limkokwing University, you must submit the necessary documents and pay the Visa
fees to apply for the new Student Pass.

Note that you will have to follow the new student process such as go back to your home country, wait for your Visa Approval Letter (VAL) outside the country, applying for a new Single Entry Visa at the Malaysian Embassy (if necessary)

NO! You are required to cancel your current Student Pass immediately. Failure to comply with this procedure, the University will notify the Ministry of Higher Education (MOHE), Malaysia Immigrations Department and Royal Police Malaysia.

You may be blacklisted and deported back to your home country. You can be prohibited to enter Malaysia for a period of time.

You are required to provide a letter from the Immigration that approves and allows you to study under this pass. Additionally, you will need to write us a letter stating that you do not have a student visa and will face all future responsibilities in connection to it.

You will not be able to join the Global Classroom. To avoid complications, submit your passport for Student Visa renewal three (3) months before expiry.

Contact any of the following numbers:

+603-83178661 / 8645 / 8712 / 8707 / 8706.

Yes, you have to apply for a Student Visa. Students are not allowed to study while on a work permit/dependant visa under any circumstances.

All the charges are payable to the Malaysian Immigration Department and Education Malaysia Global Services (EMGS). The payment is inclusive of medical fees, processing fees and visa fees.

If you submit your passport for a Special Pass, the University’s Visa Department will update the Student Portal expiry date while awaiting Visa Approval.

NB: You need to have a minimum of 2 months of valid Student Visa for your Student Portal to be active.

Upon first arriving in Malaysia, new students must present their Visa Approval Letter (VAL) and Passports to the University’s Visa Department to obtain their Medical Reference Number.

For students who are renewing their Student Visa, EMGS will provide the Medical Reference Number two (2) weeks after it receives a student’s complete Renewal Application.

• Pass - RM90.00 per year or part thereof.
• Processing fee - RM50.00.
• Journey Performed Visa Fee - RM500.00 (if relevant).
• Visa fee - according to the nationality of the individual.

You will not be able to join the Global Classroom. To avoid complications, submit your passport for Student Visa renewal three (3) months before expiry.

A Dependant Pass is only issued for family members (husband, wife, children or parents) of postgraduate students to stay in Malaysia during their study period.

Those eligible are:

• Husband/wife.
• Children under the age of 21.
• Handicapped/disabled children.
• Legally adopted children.

Cover letter and Letter of Authority from the company.
Form DP11A (Dependant Information) with recent passport size photograph.
Proof of relationship with the Expatriate (a translated copy has to be certified by an Embassy official if the document is neither written in English nor in the Malay Language).
A photocopy of the complete Dependant’s Passport (Two copies for PRC citizens)
A photocopy of the complete Expatriate’s Passport.